Charter Bus Prices: How to Calculate the Cost of a Nashville Charter Bus
Wondering what the average price of a charter bus rental in Nashville turns out to be? While the only way to get an exact price quote is to call our team, we have a table below to give you a general idea of what it could cost.
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| Charter Bus | $160 – $230 | $1,620 – $2,100 | $5.75 – $7.20 |
| Minibus | $145 – $200 | $1,500 – $1,920 | $5.00 – $7.00 |
*The prices above are estimates. The exact cost of your Nashville charter bus will depend on numerous trip factors as outlined below.
**There is a five-hour minimum for each rental. You may incur additional charges for mile overages.
If you want an exact quote, it’s a simple process that takes mere minutes. Just call our 24/7 team at (615) 882-1958 with your trip dates, passenger count, and a list of stops or general area you will be traveling. We can work you up a quote free of charge and you’re under no obligation to book, either!
Pricing Factors for Nashville Charter Bus Rentals
Our skilled team of reservation specialists can connect you with a charter bus in Nashville that has the scheduling and amenities you need in minutes, whether it’s a military shuttle bus for base transfers or a wedding shuttle bus rental for your bachelorette party. Below are a few factors they consider when working up a price quote for you.
Travel dates: Major holidays like Thanksgiving or Christmas tend to be more expensive, as availability is lower. Summer months are also popular for charter bus travel due to events like graduations and summer vacations.
Trip duration and distance: Short, local trips are generally less expensive than longer trips out of the city to places like Knoxville. We have charter buses available in cities around Nashville and are happy to help you find transportation out of town if needed.
Destinations: Similar to above, trips with numerous stops or destinations outside of city limits can rack up extra mileage and increase the final cost of your bill. If you ever have any questions about pricing along the way, we are happy to answer them.
Passenger Count: Making sure your passenger count is finalized before you call is an important step in getting to your final charter bus cost. Larger buses that accommodate more passengers will cost more money, so making sure your count is accurate will ensure you don’t pay for a bigger bus than you end up using.
Additional Fees: Some of the fees outside of our control include parking fees, tolls, and lodging for your driver during multi-day trips. Most groups also top around five to 10 percent in cash at the end of their trip to thank their charter bus driver for a job well done.
How to Save Money on a Charter Bus Rental in Nashville
No gatekeeping here! We want you to get the best price possible on your Nashville bus rental.
One of our top tips is to book your charter bus as far in advance as possible—especially if you plan on traveling during the busy season. This helps ensure better availability and can lead to lower pricing. It will also give you more time to pay off your transportation over time, as we offer payment plans.
In a similar vein, you will want to make sure your itinerary details are as finalized as possible. This will help ensure you don’t overspend on a vehicle that may have more space than needed. For example, if you have 20 passengers, you will likely be matched with a 20-passenger minibus or even a 25-passenger minibus. But if people drop out and you only need 18 people, you could have rented a smaller bus option for potentially less money.
Lastly, scrimp and save where you can for on-the-road necessities. This means bringing your own snacks and food instead of stopping at restaurants, budgeting for tolls well in advance, etc. While we aren’t expert coupon clippers, our team would be happy to help accommodate those on a budget as best we can through transparent charter bus pricing and payment plans.
Wondering how this all plays out in real life? Check out a few examples below!
A School Field Trip to the Nashville Zoo
A middle school teacher wants to take her class to the Nashville Zoo to learn more about wildlife conservation for her earth sciences class. She has a total of 31 students along with three chaperones and herself that needs accommodations, and the trip is about 30 minutes away from the school. The school’s only ADA-accessible charter bus is out of commission, and she has a student in a wheelchair.
She begins looking into alternate means of transportation and decides to book a school field trip charter bus from our team. She is matched with a 56-passenger charter bus that has a wheelchair lift for her special needs student. She is charged at $150 an hour for a total of six hours, bringing her grand total to $900, or about $30 per student.
A Fan Group Charter Bus to Nissan Stadium
A fantasy football league wants to spend the day at Nissan Stadium to catch a Titans game and decides to book a sporting event charter bus in Nashville. They want to make a whole day of it, enjoying the afternoon beforehand and heading to a sports bar after the game. After some research, they decide to book with us because of our custom itineraries and flexible scheduling.
The 12 league members are matched with an 18-passenger minibus for an entire day totaling $1,600. They pay about $133 each, without having to worry about splitting up into multiple rideshares or paying for multiple parking decks, and enjoy the day.
An Industry Event at Music City Center
A private healthcare provider is planning on attending a medical conference at Music City Center with her team. She has a total of 22 staff members, including herself. In order to save time and make transportation easier for her team, she decides to book a corporate charter bus rental to get her team there. After being matched with a 25-passenger minibus, she books a reservation for two days at $1,400 each, making it $2,800 for transportation for her entire team for the weekend.
Book a Bus Rental in Nashville Today
Book a charter bus in Nashville today that has everything you need. We are happy to talk you through your options and get you a free, no-obligation price quote. Just give our team a call any time at (615) 882-1958. Talk to you soon!